Absolutely!  We work with you throughout the planning process to design and create a wedding that is tailored to you.  While we work with select vendors who we consider the best on Oahu, our packages provide flexibility through: (1) finalization of invoicing to your exact final head count, (2) customizations by element (floral is always customized), and (3) full category credits (you don’t need an officiant?  No problem, we credit it back to you on your final invoice).  Every wedding is unique and we do our best to design and create your special day to you vision.

Hawaii is a busy wedding destination year-round.  That said, ‘busy season’ at Sunset Ranch (and most all venues) is technically March through October.  Busy ‘booking’ season is November through February.  We open our calendar based on lead flow.  Based on demand, we take bookings anywhere from two weeks out to 18 to 24 months out.  We highly recommend you consider a courtesy hold at Sunset Ranch if you plan to get married within the next two years.  There is no financial or contractual obligation to do so, and it affords you a first right of refusal.  If someone else wants your date, we first contact you to see if you want to officially book it.  If yes, great.  If no, we release the date to the other interested couple.

If you’ve already had a Zoom meeting or Site Visit with Sunset Ranch staff and are ready to book, here are the next steps to secure a date:

1. Estimate Guest Count. We price packages in 25 guest count increments and adjust final invoicing to your exact final head count.
2. Select Reception Venue.  Select Charlie’s Pond (outdoor) or Sunset Stables (indoor) for your reception and use any other venues as you choose.  The estate is exclusively yours for the day.
3. Choose Package Type. Choose a Standard or Signature Package.  Both offerings provide all ten core elements for a beautiful event at Sunset Ranch.  Signature packages include all the bells and whistles.  You can book a Standard and upgrade, or book a Signature and downgrade.  We provide a lot of flexibility with design and do our best to deliver on your vision.
4. Secure Your Date. Packages are secured with a 25% deposit and signed contract.  A second deposit of 25% is due 30 days after booking. Please note that we do have some flexibility here depending on the event size and package type.  The final payment is due 30 days before your event.  Final invoicing is adjusted for: (1) final guest count, (2) package customizations, and (3) full category credits.  You can pay via ACH, debit card or any form of credit card.
5. Contact Our Team. We would love to host your special day at Sunset Ranch.  Please contact us at admin@sunsetranchhawaii.com or (808)638-8333 for more information or to get your paperwork started and secure your date.

We work with an event management company to secure discounted room rates for our clients, often securing rates below what they are able to get on their own.  You can choose any hotel on Oahu.  We normally recommend one that might be more of a resort offering, and one a little more budget friendly.  We start the process to secure room blocks shortly after you book with us.  This allows you to include hotel room blocks in your invitations to guests. We also stage all transport to and from hotel accommodations.  Remember, all transport is included in our packages.

Great question!  We have a Plan B for each and every event at Sunset Ranch.  At 30 days out, we review a map of our venues with you and finalize all event uses at each venue.  Remember, at Sunset Ranch you have exclusive access to six different venues.  We host no other activity on the day of your event.  Once venues are selected and finalized, we discuss a plan with you in the event of weather.  Having hosted over 1400 events at Sunset Ranch, we have seen most everything and we have great options.  Our number one goal is to give you peace of mind that everything will be great, regardless of the weather!

Great news, we don’t charge any!  We believe tips should be EARNED.  Imagine that.  Today hotels and other venues are charging anywhere between 18% and 28%. While we provide guidance, by vendor, if you feel they are so deserving, tips are completely at your discretion. We are grateful to all of our clients, and if they tip us it is because they are happy with our service.  And that is our ultimate goal.